In Teamflect, both admins and people managers can manage and view employee information, depending on how visibility settings are configured.
Admins can control whether managers can access their direct and indirect reports’ private data using the following setting in the Admin Center:
Disable managers’ access to the private data of their direct reports located in the Admin Center > General Settings.
This article explains what managers can and cannot see across modules when this setting is:
Turned On
Turned Off
along with how indirect managers and organizational hierarchy visibility are handled.
Key Difference: Setting ON vs. OFF
Setting | Meaning | Visibility Impact |
OFF | Managers can access their direct and indirect reports’ private data. | Full visibility across modules. |
ON | Managers’ access to private data is restricted. | Limited visibility; treated as regular employees. |
''My Team'' Tabs and Multi-Level Visibility
Each manager in Teamflect has a “My Team” tab within modules like Goals, Tasks, Feedback, Recognitions, and Surveys.
These tabs show only the direct reports’ items by default.
If a manager/leader/director wants to view data for multiple levels down (e.g., 2nd-, 3rd-, or 4th-level, or more indirect reports), that visibility must be manually configured in the Admin Center under Relationships.
Admins can tag managers with their indirect reports and grant managerial access to specific hierarchy levels through relationship mappings.
👉 The title of the relationships can be customized. Learn how.
User Profile & Attributes
Item | When Setting is OFF | When Setting is ON |
Employee/User Profile | Visible | Visible |
Role Information (competencies, job title, responsibilities, succession plan, IDPs) | Visible | Visible |
User Information (Attributes: city, department, hire date, etc.) | Visible | Visible |
File Attachments | Visible | Visible |
9-Box Evaluations | Visible | Visible |
Note: Admins can adjust the visibility of specific profile attributes and attachments in the Admin Center. Learn how:
How to Disable the ''User Search'' Function
Notes
Item | When Setting is OFF | When Setting is ON |
Shared Notes | Visible | Visible |
Private Notes | Visible | Not visible |
Admins can decide what managers are allowed to see when it comes to notes, which are taken from the Notes module and during meetings from within the Meetings module.
This includes shared notes, private notes, both, or neither. Admins are fully in control of the visibility. Learn how.
Meetings
Item | When Setting is OFF | When Setting is ON |
1:1 Meetings between the manager and the reportee | Visible | Visible |
Other Meetings | Not visible unless the manager is a participant. | Not visible unless the manager is a participant. |
Note: Admins can view meetings from the Admin Center → 1-1 Reports section.
Group/Team meetings are not included in these reports.
Goals & Tasks
Item | When Setting is OFF | When Setting is ON |
Public Goals | Visible | Visible |
Private Goals | Visible | Not visible |
Tasks | Visible | Not visible unless assigned by the manager directly |
Note: Admins can force all goals to be marked private if needed. Learn how.
Reviews
Item | When Setting is OFF | When Setting is ON |
Reviews | Visible for both direct and indirect reports. No hierarchy limit. | Visible for direct reports only. Indirect reports and “Filter by Team” are disabled. |
The Reviews module includes a special feature called “Filter by Team” that allows managers with direct reports who themselves manage teams to drill down through multiple organisational levels (2nd-level, 3rd-level, etc.) and view reviews beyond their direct reports.
Learn more in the help article: How to Use the “Filter by Team” Feature
Note: This drill-down capability is only available in the Reviews module. For Goals, Tasks, Feedback, Recognitions, and Surveys, indirect report visibility must be configured manually in the Admin Center via Relationships (see “My Team Tabs and Multi-Level Visibility” above).
Surveys
Item | When Setting is OFF | When Setting is ON |
Surveys (Anonymous or not) | Visible depending on response visibility | Visible depending on response visibility |
Admins can always adjust survey response visibility to managers when creating a new survey. Learn how.
Feedback
Feedback Type | When Setting is OFF | When Setting is ON |
Private Feedback (recipient cannot see content) | Visible | Not visible |
Anonymous Feedback (content visible, provider name anonymous) | Visible | Content visible, provider name anonymous |
Public Feedback (provider and content visible) | Visible | Provider and content visible |
Note: Admins can fine-tune feedback visibility options.
While Giving Instant Feedback:
While Requesting Feedback on behalf of a Direct Report:
Learn how to manage these visibility options:
Recognitions
Recognition Type | When Setting is OFF | When Setting is ON |
Private Recognitions | Visible to: | Not visible |
Public Recognitions | Visible to everyone | Visible to everyone |
Note: Admins can disable 'private' recognitions if needed. Learn how.
Summary
When the setting “Disable managers’ access to private data” is off, managers retain full visibility into their direct and indirect reports’ work items, including private data such as goals, feedback, and recognitions.
When it’s on, managers function as regular colleagues with limited access — they’ll see only shared and public items while maintaining visibility into essential details like meeting history and any other items they share with the reportee, such as tasks between them, team goals, etc.
Admins can fine-tune these visibility settings anytime in the Admin Center in their respective sections, as explained in the help articles linked above.