Teamflect offers a comprehensive software platform tailored to enhance team management and foster collaboration. Within Teamflect, people managers are equipped with a range of tools and resources aimed at facilitating seamless team coordination and efficiency.
The extent of visibility granted to managers is contingent upon a setting within the admin center, which allows for the customization of access levels. Specifically, Teamflect admins have the option to enable or disable access to the private data of their direct reports, providing greater flexibility and control over information management within the platform.
The extent of visibility afforded to managers hinges upon a general setting within the admin center, denoted as:
"Disable managers' access to the private data of their direct reports."
1. When this setting is NOT TURNED ON:
Module or Functionality | People managers can see |
Employee Profile | Yes |
Role Information (Competencies associated, job title, key responsibilities, etc.) | Yes |
User Information (Default and manual attributes such as city, department, hire date, team, division, etc.)
| Yes
Teamflect admins can always adjust these attributes' visibility to the manager in the admin center. |
Shared notes taken by the direct report | Yes |
Private notes taken by the direct report | Yes |
9-box evaluations (if enabled) | Yes |
File attachments on their profile
| Yes
Teamflect admins can always adjust some of these attachments' visibility to the manager in the admin center. |
1-1 meetings with the direct report | Yes |
Public Goals | Yes |
Private Goals | Yes |
Tasks | Yes |
Reviews
| Yes
People managers can see both direct and indirect reports' reviews when the user profile is visited. |
Surveys
| Yes
Teamflect admins can always adjust the response visibility to the managers while sending a new survey. |
Private Feedback | Yes |
Public Feedback | Yes |
Private Recognitions | Yes |
Public Recognitions | Yes |
2. When this setting is TURNED ON:
Module or Functionality | People managers can see |
Employee Profile | Yes |
Role Information (Competencies associated, job title, key responsibilities, etc.) | Yes |
User Information (Default and manual attributes such as city, department, hire date, team, division, etc.)
| Yes
Teamflect admins can always adjust these attributes' visibility to the manager in the admin center. |
Shared notes taken by the direct report | Yes (the extra note visibility options should be double-checked in the Admin Center) |
Private notes taken by the direct report | No |
9-box evaluations (if enabled) | Yes |
File attachments on their profile
| Yes
Teamflect admins can always adjust some of these attachments' visibility to the manager in the admin center. |
1-1 meetings with the direct report | Yes |
Public Goals | Yes |
Private Goals | No |
Tasks | Yes |
Reviews | Yes, however, people managers can't see their INDIRECT reports' reviews when the user profile is visited. |
Surveys | Yes
Teamflect admins can always adjust the response visibility to the managers while sending a new survey. |
Private Feedback | No |
Public Feedback | Yes |
Private Recognitions | No |
Public Recognitions | Yes |
You may want to prevent managers in your company from accessing the private data of their direct reports. If you disable managers' access, managers cannot access private data of direct reports like private recognitions, feedback, and private goals. To disable managers' access to the private data of their direct reports.
Step 1
Click on the "Admin Center" button in the top-right corner of Teamflect.
Step 2
Then find the “General settings” and click on it.
Step 3
Here you can see the "Disable managers' access to the private data of their direct reports" button. If you turn this button on, managers cannot access the private data of direct reports.
See this article for more details on visibility rights based on management hierarchy.
Use Cases:
Use Case 1: Privacy preservation for sensitive data
If your organization needs to safeguard sensitive information like private feedback, goals, or recognitions, you can use this setting to ensure managers don’t see data that their direct reports marked as private. Turning it on prevents visibility into private goals, private feedback, and private recognitions.
Use Case 2: Selective transparency with role control
Even with managers’ private access disabled, they still retain visibility over public data (e.g., shared notes, reviews, tasks, profile). This allows you to maintain necessary transparency while protecting personal or confidential employee information.
Use Case 3: Simplified policy enforcement
HR or system admins can enable this in Admin Center → General settings by toggling “Disable managers' access to the private data of their direct reports.” This centralized switch makes it easier to enforce privacy policy rules across the organization without needing to adjust each manager’s settings individually.