This kit is designed to help organizations successfully introduce Teamflect Feedback to employees and managers after initial rollout.
The Feedback module helps employees and managers exchange meaningful feedback throughout the year, making development conversations more timely, relevant, and actionable.
This article includes ready-to-use communication templates, rollout guidance, FAQs, and adoption recommendations to support a smooth internal launch and encourage long-term usage.
Recommended Timing
This kit is best used:
After the Feedback module has been enabled in your environment
After the admins have customized the feedback templates to fit company's needs and culture
When introducing continuous feedback practices to employees
Before or after a performance review cycle
When promoting a coaching and development culture
When encouraging more frequent growth conversations across teams
What's Included in This Kit
This kit includes:
Employee launch email
Manager-focused communication
Teams announcement copy
Example use cases
"Why are we launching this?" messaging
Suggested FAQ
Suggested adoption pulse survey
Rollout timeline recommendations
Related Resources
Attachments
1. Employee Launch Email
Scroll to the bottom of this article to download.
2. Manager Communication
Scroll to the bottom of this article to download.
You can customize these templates to match your organization's tone, branding, and internal communication style.
3. Teams Announcement
đŻ Feedback is now available in Teamflect!
You can now:
Request feedback from colleagues and customers
Share feedback quickly and easily with peers and direct reports
Support professional growth
Build stronger working relationships
The best feedback happens in the moment, not months later!
4. Example Use Cases
Not sure when to ask for feedback? Here are some common examples:
For Employees
After completing a project
After presenting to a customer or stakeholder
During onboarding
After facilitating a workshop or meeting
Before applying for a new role or promotion
While developing a new skill
For Managers
After delivering coaching sessions
Following team projects or initiatives
During leadership development
When supporting employee growth plans
Before formal performance reviews
For Teams
After cross-functional collaboration
Following major milestones
During retrospectives
When introducing new processes or ways of working
Tips for Effective Feedback
Be specific and focus on observable behaviors.
Provide feedback as close to the event as possible.
Balance recognition and development opportunities.
Focus on helping others grow rather than evaluating them.
Make feedback a regular habit rather than a once-a-year activity.
5. Why Are We Launching This?
Traditional performance conversations often happen too infrequently to support continuous development.
The Feedback module helps employees and managers exchange meaningful feedback throughout the year, making development conversations more timely, relevant, and actionable.
By making feedback easier to request and share, organizations can:
Encourage continuous learning
Support employee development
Improve collaboration
Strengthen coaching and mentorship
Reduce surprises during formal review cycles
The goal is not to increase administrative work. It's to make growth-focused conversations easier and more natural.
6. Suggested FAQ
Who can request feedback?
Employees can request feedback from colleagues, managers, direct reports, or other individuals based on your organization's configuration.
Who can provide feedback?
Anyone selected (internal & external) as a feedback provider can share feedback through Teamflect, or on the web if it's an external party.
Is feedback anonymous?
This depends on your organization's configuration. If allowed, you can select your feedback's visibility while giving it:
When should I request feedback?
Feedback is most valuable when requested shortly after a project, presentation, collaboration, or learning experience while the details are still fresh.
Is feedback only used for performance reviews?
No. Feedback can support ongoing development, coaching, career growth, and collaboration throughout the year.
7. Suggested Adoption Pulse Survey
Recommended Timing
3 weeks after launch
Suggested Questions
Have you requested feedback through Teamflect?
Have you provided feedback to a colleague through Teamflect?
How easy was it to use the Feedback module?
Do you feel more comfortable requesting feedback using Teamflect?
Has feedback become more timely since launch?
What would encourage you to use the Feedback module more often?
What improvements would you like to see?
You can run this adoption pulse survey using Teamflect Surveys.
8. Suggested Rollout Timeline
Timing | Recommended Action |
Day 1 | Send employee and manager launch announcements |
Day 3 | Share examples of effective feedback requests |
Week 2 | Share feedback best practices and use cases |
Week 3 | Run adoption pulse survey |
Month 1 | Share adoption statistics and success stories |
9. Related Resources
Looking for sharing more information about Feedback in Teamflect?
Explore the resources below to help employees and managers get the most out of the Feedback module.
Feedback Module Guided Tour: https://teamflectdemo.navattic.com/feedbackdemo
Feedback Module Video Tutorial: https://help.teamflect.com/en/articles/8890237-feedback-module-tutorial
How to Ask for Feedback: https://help.teamflect.com/en/articles/8876398-how-to-ask-for-feedback-for-myself
How to Request Feedback on Behalf of Your Direct Reports: https://help.teamflect.com/en/articles/8876338-how-to-request-feedback-on-behalf-of-your-direct-reports
How to Give Anonymous Feedback: https://help.teamflect.com/en/articles/8876314-how-to-provide-anonymous-feedback-in-teamflect
Feedback Visibility Settings Explained: https://help.teamflect.com/en/articles/8876416-feedback-visibility-settings-explained
Use AI to Summarize Feedback: https://help.teamflect.com/en/articles/8876349-how-to-use-teamflect-s-ai-to-summarize-feedback-quickly-and-effectively
All Feedback Resources Collection: https://help.teamflect.com/en/collections/8024558-feedback-articles-for-end-users
Recommendations
For the best adoption results:
Encourage managers to actively participate
Promote real-world feedback examples
Reinforce that feedback is intended for growth and development
Make feedback a regular habit rather than a once-a-year activity
Organizations that build a culture of continuous feedback often see stronger employee development, more meaningful performance conversations, and fewer surprises during formal review cycles.
Attachments
Use the following ready-to-use communication templates as part of your AI Agent rollout:
Employee Launch Email (download below)
Manager Communication (download below)
You can customize these templates to match your organization's tone, branding, and internal communication style.