This kit is designed to help organizations successfully introduce Teamflect Surveys and encourage employees and managers to participate in regular employee listening initiatives.
The Surveys module helps organizations collect employee input, measure sentiment, identify trends, and turn feedback into actionable insights, all within Teamflect.
This article includes ready-to-use communication templates, example use cases, rollout guidance, FAQs, and adoption recommendations to support a smooth internal launch and encourage ongoing participation.
Recommended Timing
This kit is best used:
After the Surveys module has been enabled in your environment
After admins have configured survey templates and visibility settings
Before launching your first organization-wide survey
When introducing regular pulse or engagement surveys
When launching onboarding, exit, or employee experience surveys
When encouraging managers to use surveys as part of ongoing team listening
What's Included in This Kit
This kit includes:
Employee launch email
Manager-focused communication
Teams announcement copy
Example use cases
"Why are we launching this?" messaging
Suggested FAQ
Suggested adoption pulse survey
Rollout timeline recommendations
Related Resources
Attachments
1. Employee Launch Email
Scroll to the bottom of this article to download.
2. Manager Communication
Scroll to the bottom of this article to download.
3. Teams Announcement
đ Weâre using Teamflect Surveys to hear from you!
You may now receive surveys in Teamflect covering topics such as engagement, onboarding, team experiences, company initiatives, and more.
When a survey arrives:
Take a few minutes to share your perspective
Answer openly and constructively
Check whether the survey is anonymous or identifiable
Submit your response before the due date
Your input helps us understand whatâs working and where we can improve.
Keep an eye out for your next Teamflect survey!
4. Example Use Cases
Not sure how Surveys can support your organization? Here are some common examples.
Employee Engagement Surveys
Measure employee satisfaction, engagement, motivation, workload, communication, and the overall employee experience.
Pulse Surveys
Run shorter surveys regularly to understand how employees are feeling and identify changes in sentiment before they become larger issues.
Onboarding Surveys
Check in with new employees at key points in their onboarding journey to understand what's working and where the experience can improve.
Exit Surveys
Gather feedback from departing employees to identify recurring themes and opportunities to improve retention and the employee experience.
Training & Event Feedback
Collect feedback after workshops, training sessions, town halls, or company events while the experience is still fresh.
Change Management
Gather employee perspectives during organizational changes, new initiatives, or process rollouts to understand how changes are being received.
Manager & Leadership Feedback
Collect structured feedback about management and leadership experiences. Where appropriate, anonymous surveys can help encourage more candid responses.
Employee NPS
Use NPS questions to monitor employee sentiment and track promoter, passive, and detractor trends over time.
Team-Level Listening
Where enabled by your organization, managers can initiate surveys for their direct reports to better understand engagement, workload, morale, or other team-specific topics.
5. Why Are We Launching This?
Understanding the employee experience shouldn't depend on a once-a-year survey.
Teamflect Surveys gives organizations a structured way to listen more regularly, collect feedback at important moments, and identify trends that may otherwise be difficult to spot.
By making surveys part of the employee experience, organizations can:
Give employees more opportunities to share their perspectives
Measure engagement and sentiment over time
Identify strengths and areas for improvement
Gather feedback at important moments in the employee journey
Support more informed people and organizational decisions
Follow up on initiatives and measure whether changes are working
The goal isn't to send more surveys. It's to ask the right questions at the right time, and use the answers to make better decisions.
6. Suggested FAQ
What are Teamflect Surveys?
Teamflect Surveys allow organizations to collect employee feedback using structured questionnaires directly within Teamflect.
What kinds of surveys might I receive?
This depends on your organization. Common examples include engagement surveys, pulse surveys, onboarding and exit surveys, training feedback, manager feedback, and surveys related to company initiatives or changes.
Are my survey responses anonymous?
It depends on how the survey has been configured. Teamflect supports both anonymous and non-anonymous surveys. Review the information provided with each survey so you understand how your responses will be handled.
Can someone identify my answers in an anonymous survey?
Anonymous survey responses are not associated with individual respondent identities in the results. Organizations can also configure a minimum reporting group for anonymous surveys. When enabled, results remain hidden until the required number of responses has been submitted.
Where will I receive surveys?
Surveys are available in the Teamflect Surveys module. Depending on how your organization has configured and distributed a survey, you may also receive access through Teams, email, or a shared survey link.
Can I use AI when completing a survey?
If AI functionality is enabled by your organization, Teamflect can help enhance eligible written survey responses by adjusting elements such as tone, length, grammar, and clarity.
What happens after I submit a survey?
Survey results are available to the people permitted by your organization's survey configuration. Depending on the survey, this may include Teamflect admins and/or managers.
Can managers create surveys?
This depends on your organization's configuration. Administrators can allow managers to initiate surveys for their direct reports or restrict survey creation to admins.
Why should I participate?
Higher participation gives organizations a more complete understanding of employee experiences. Thoughtful responses help identify patterns, prioritize improvements, and support better-informed decisions.
7. Suggested Adoption Pulse Survey
Recommended Timing
3â4 weeks after launching your first surveys.
Suggested Questions
Have you received a survey through Teamflect?
Have you completed a Teamflect survey?
How easy was it to complete the survey?
Was it clear whether your responses were anonymous or identifiable?
Did you understand why the survey was being conducted?
Do you feel comfortable sharing feedback through Teamflect Surveys?
Do you believe survey feedback will be acted on?
How frequently would you be comfortable receiving short pulse surveys?
What would make the survey experience more useful for you?
What could we improve about how surveys are communicated or delivered?
You can run this adoption pulse survey directly through Teamflect Surveys.
8. Suggested Rollout Timeline
Timing | Recommended Action |
Before launch | Configure survey templates, visibility, anonymity, reporting thresholds, and target respondents |
Day 1 | Send employee and manager launch communications |
Day 1â3 | Launch your first survey and share why employee participation matters |
Week 1 | Send a reminder and reinforce the survey deadline |
Week 2 | Review participation and survey results |
Week 2â3 | Share key themes and, where appropriate, the actions being taken |
Week 3â4 | Run a short adoption pulse survey |
Ongoing | Use pulse surveys and automations at meaningful moments rather than surveying employees unnecessarily |
Recommendations
For the best adoption results:
Explain the purpose of each survey before asking employees to participate.
Be transparent about whether responses are anonymous.
Keep surveys focused on information you intend to use.
Avoid unnecessary survey frequency.
Use short pulse surveys when a full survey isn't necessary.
Encourage managers to reinforce participation without pressuring employees to respond in a particular way.
Share key findings and next steps when appropriate.
Most importantly, close the feedback loop. Employees are more likely to participate when they understand what was learned and what happens next.
9. Related Resources
Looking for more information about Surveys in Teamflect?
Explore these resources to help admins, managers, and employees get the most out of the Surveys module: Surveys Module Full Article Collection
10. Attachments
Use the following ready-to-use communication templates as part of your Surveys rollout:
Employee Launch Email â Your Voice Matters
Manager Communication â Turn Employee Feedback Into Meaningful Action
Scroll to the bottom of this article to download the templates.
You can customize these templates to match your organization's tone, culture, survey strategy, and internal communication style.