Overview
The Tasks Module in Teamflect Reports provides a detailed view of tasks across your organization. This module helps managers and team leads track task completion, monitor department performance, and analyze task distribution by user and location. With built-in filters and visualizations, you can quickly identify bottlenecks, understand interactions between departments, and ensure tasks are completed on time.
Accessing your Tasks Reports
To get started on viewing the report for your Tasks Module:
Head over your Admin Center > Reports: https://admin.teamflect.com/#/reports
Click on the Task Module:
Filtering your data:
Use filters to refine the data shown in your Task Report.
You can filter tasks by:
Filter | Description |
Created Date | View tasks within a specific date range (Quarterly, Monthly, or Custom). |
Task Group | Filter tasks based on assigned groups. |
Task Assigned To | Focus on tasks assigned to specific users. |
Task Assigned By | See tasks created by a specific manager or team lead. |
Task Status | Filter tasks by status (Complete or Incomplete). |
Deadline Status | Identify tasks based on whether they were completed on time. |
Department | Filter by department to see team-level task activity. |
Location & Country | Drill down by office or region. |
User Attributes | Refine results based on Job Title, Employee Hire Date, or other custom attributes. |
📌Tip: Combine multiple filters to create a focused view of your team’s tasks. For example, filter by Department + Task Status to see incomplete tasks for a specific team.
Tasks Report Sections:
1. Tasks by Created Date
The Tasks by Created Date chart shows task volume and completion trends over time. This visual allows you to identify patterns in task creation and completion rates, helping you understand team performance at a glance.
Complete / Incomplete – The chart displays the number of tasks completed versus incomplete.
Task Completion Rate – The line graph highlights overall task completion percentages over time.
2. Stats
The Stats section provides a quick summary of task performance:
Total Tasks – The total number of tasks assigned during the selected period.
Task Completion Rate – Percentage of tasks completed within the reporting period.
3. Tasks by Department & User
This section provides task metrics by department and individual users within that department:
Metric | Description |
Tasks received | Total tasks assigned to the department or user |
% Complete | Percentage of completed tasks |
% Incomplete | Percentage of incomplete tasks |
Avg Task Duration (days) | Average time taken to complete tasks |
# Task per User | Average number of tasks per user |
# User without Task | Number of users without any assigned tasks |
4. Tasks by Location & User
Similar to the department view, this table provides insights by location. Use this to identify task distribution and performance across your offices worldwide.
Metric | Description |
Tasks received | Total tasks assigned to the department or user |
% Complete | Percentage of completed tasks |
% Incomplete | Percentage of incomplete tasks |
Avg Task Duration (days) | Average time taken to complete tasks |
# Task per User | Average number of tasks per user |
# User without Task | Number of users without any assigned tasks |
5. Interactions Between Departments
The Interactions Between Departments visualization helps you understand cross-department collaboration. Use this to identify workflows, communication patterns, and potential areas for improving task handoffs.
📋Note: This view helps identify dependencies between teams and highlights areas for process improvement.
6. Task Details
Customize the information displayed by selecting columns in your report:
Column | Description |
Title | Name of the task. |
Created Date | When the task was created. |
Assigned By | Manager or team lead who assigned the task. |
Assigned To | User responsible for the task. |
Status | Current state (Complete or Incomplete). |
Due Date | Task deadline. |
Completed Date | Date the task was finished. |
Latest Comment | Most recent update or comment. |
Task Labels | Tags for categorization. |
Related Goal | Associated goal name. |
Related Goal ID | ID of the linked goal. |
📌Tip: Selecting only the most relevant columns helps simplify your report and makes it easier to focus on key insights.
📌 If you wish to export any data from your Tasks Reports, you can check our guide on How to Export Data from Teamflect.
Frequently Asked Questions about Tasks Reports:
Q: How can I see which users have Incomplete Tasks?
✅ In the Task Details section, use the Status column to filter for tasks marked as Incomplete. This will show you which users have pending tasks, along with the corresponding task titles.
Q: How can I check if a particular user from a department does not have any tasks assigned to them?
✅ Under the Tasks by Department & User section, you can locate which department and click on the (+) icon to expand the users under that department, then there is a column called #User without task
Use Cases
1. Track Team Productivity Over Time
Use the Task Module filters to monitor how your team is performing over specific periods. For example, filter by Created Date to analyze quarterly or monthly task activity and completion rates. This helps you understand productivity trends and make informed decisions about workflow planning.
2. Identify Departmental Performance Patterns
Break down tasks by department and individual users to see where work is flowing smoothly and where bottlenecks may exist. You can use stats like % Complete, % Incomplete, and Average Task Duration to pinpoint teams or individuals needing support or training.
3. Improve Cross‑Location Coordination
Filter tasks by Location & Country to assess how different offices or regions are managing their workload. Compare task completion rates and average durations across locations to share best practices and improve cross‑office collaboration.
Final Thoughts
The Task Module in Teamflect Reports offers a powerful way to visualize and analyze task performance across your organization. By leveraging filters and detailed task metrics, you can gain insights into productivity trends, team workloads, and cross‑department interactions.
These insights help you make data‑driven decisions, streamline processes, and support team members more effectively. Whether you’re a manager tracking progress or an HR leader optimizing workflows, this reporting module brings clarity to your task performance landscape.