Overview
The Feedback Module in Teamflect Reports provides a centralized view of feedback activity across your organization. This reporting module helps admins understand how feedback flows between users, departments, and locations, revealing engagement levels, feedback quality, and participation patterns.
Using built‑in filters and visual elements, you can explore detailed feedback trends, identify top contributors, and monitor feedback fulfillment rates to support data‑driven decisions and strengthen your feedback culture.
What is the Feedback Reports Module?
The Feedback Reports module allows Admins to track, analyze, and export all feedback-related activity across the organization. This includes:
Total feedback volume and trends
Feedback types and distribution
Top feedback senders and receivers
Departmental feedback engagement
Fulfilled vs requested feedback
Average rating trends
Detailed feedback records
AI-generated 360-degree feedback summaries
These insights help organizations understand how feedback flows across teams, identify engagement gaps, and monitor performance trends.
Accessing your Feedback Reports
To get started on viewing the report for your Feedback Module:
Head over your Admin Center > Reports: https://admin.teamflect.com/#/reports
Click on the Feedback Module:
Filtering Your Data:
The right-side panel allows you to apply advanced filters, including:
Filter | Definition |
Created date | The date on which the feedback was submitted or created. Useful for analyzing feedback activity over time. |
Feedback receiver | The user who is receiving the feedback. This allows tracking how much feedback each individual receives. |
Feedback sender | The user who submitted the feedback. Helps identify top contributors and engagement levels. |
Self-assessment status | Indicates whether a user has completed their own self-assessment in a feedback cycle. |
Feedback status | The current state of the feedback, e.g., pending, completed, or in progress. |
Review cycle | A specific feedback cycle tied to performance reviews or periodic assessments. |
360-degree cycle | A comprehensive feedback cycle that collects input from multiple sources (peers, managers, direct reports). |
Feedback template | The structured template used to provide feedback. Templates standardize questions and response formats. |
Feedback type | The category of feedback, e.g., peer feedback, manager feedback, self-feedback, or freeform. |
Question set | The specific set of questions used within a template or cycle to collect feedback. |
Department | The organizational unit the user belongs to, used for analyzing team-level feedback trends. |
Location | The office, city, or region where the user is based. Helps track geographical engagement patterns. |
Country | The country of the user, useful for multi-national organizations analyzing regional trends. |
User attributes | Additional user-specific metadata, such as role, level, tenure, or custom fields, used for detailed segmentation. |
These filters allow you to:
Drill down into specific teams, users, or cycles
Create targeted reports
Export precise datasets
📌Tip: Combine multiple filters to create a focused view of your team’s feedback. For example, filter by Department + Feedback Status to see incomplete feedback for a specific team.
Feedback Report Sections:
1. Feedback by Date
This chart shows the number of feedback entries submitted over time, allowing you to:
Track daily or monthly feedback activity
Identify engagement peaks and drop-offs
Monitor changes after new initiatives or review cycles
2. Feedback Distribution by Type
This donut chart displays the breakdown of feedback based on templates and feedback types, such as:
Feedback questions
Performance and peer feedback
Self-assessments
Freeform feedback
Manager and profile-based feedback
This visualization helps you understand which feedback formats are most commonly used across your organization.
3. Feedback Receivers & Senders
This section highlights:
Top Receivers – Employees who receive the highest volume of feedback
Top Senders – Employees who provide the most feedback
Use this insight to:
Identify highly engaged contributors
Spot potential feedback gaps
Encourage balanced feedback participation
4. Interaction Between Departments
This visualization shows cross-department feedback activity, helping you analyze:
Collaboration patterns between teams
Department-level engagement
Cross-functional communication
5. Most Frequent Words
This section displays commonly used words within feedback submissions, allowing you to:
Identify recurring themes
Spot emerging trends
Gain quick qualitative insights
6. Department and Location Level Insights
Feedbacks by Department / Location
This table provides a breakdown of feedback engagement by department/location, including:
Number of users
Feedback sent
Feedback received
This enables Admins to:
Compare departmental engagement
Identify underutilized teams
Promote feedback culture across departments/locations
7. Feedback Request Tracking
Instant / Requested Feedback
This chart summarizes feedback request activity, including:
Total feedback requests
Number of fulfilled requests
Fulfillment percentage
This helps you:
Monitor how effectively feedback requests are completed
Identify delays or bottlenecks
Improve response rates
8. Performance Trends
Average Rating Scores
This line chart shows average feedback ratings over time, enabling you to:
Track performance trends
Identify improvement or decline periods
Monitor the impact of coaching and development initiatives
9. Detailed Data Tables
Feedback Details
This table provides a full list of individual feedback records, including:
Field | Definition |
Feedback ID | A unique identifier assigned to each feedback submission for tracking and reference purposes. |
Template | The structured feedback format used for the submission. Templates standardize questions and responses. |
Feedback Receiver | The user who is receiving the feedback. Tracks how much feedback each individual gets. |
Receiver UPN | The User Principal Name (UPN) of the feedback receiver, typically their organizational email address. |
Sender UPN | The User Principal Name (UPN) of the feedback sender, typically their organizational email address. |
Submit Date | The date when the feedback was submitted by the sender. Useful for monitoring timelines. |
Due Date | The deadline for submitting feedback. Helps identify overdue or pending feedback. |
Feedback Status | The current state of the feedback, such as pending, completed, or in progress. |
Feedback Type | The category of feedback, e.g., peer feedback, manager feedback, self-feedback, or freeform feedback. |
Department | The organizational unit the user belongs to, used to analyze team-level engagement and trends. |
Location | The office, city, or region where the user is based, useful for regional engagement analysis. |
You can use this section to:
Audit feedback records
Investigate specific feedback entries
Export data for further analysis
10. Questions & Answers
This table displays individual questions and submitted answers for each feedback entry, allowing Admins to:
Review qualitative feedback
Perform detailed content analysis
Export raw feedback responses
11. AI-Generated 360-Degree Feedback Summaries
This section provides AI-generated summaries for 360-degree feedback cycles, including:
Employee name
360-degree cycle name
AI-generated performance summary
These summaries help:
Save time reviewing long feedback forms
Highlight key strengths and development areas
Support data-driven performance conversations
📌 If you wish to export any data from your Feedback Reports, you can check our guide on How to Export Data from Teamflect.
Use Cases
1. Monitor Feedback Engagement Across Teams
Admins can use the Feedback Reports module to track how actively users are sending and receiving feedback. By filtering by department, location, or review cycle, you can identify teams with low participation and implement targeted engagement initiatives.
2. Identify Top Contributors and High-Performing Employees
The Feedback Reports module highlights who consistently gives or receives feedback. This helps managers recognize top contributors, identify high-performing employees, and support performance discussions or recognition programs.
3. Analyze Feedback Trends Over Time
By reviewing feedback submission dates, types, and statuses, admins can detect patterns, such as peak feedback periods or areas where feedback is frequently delayed. These insights can guide process improvements and strengthen organizational feedback culture.
Final Thoughts
The Feedback Reports module provides admins with powerful insights into organizational feedback patterns. By leveraging filters, visual charts, and detailed tables, you can:
Track engagement levels across teams, departments, and locations
Identify trends and gaps in feedback participation
Recognize contributors and support development initiatives
Consistently reviewing these reports allows organizations to foster a stronger, data-driven feedback culture, improve collaboration, and ensure feedback processes are effective and timely.