Teamflect provides smart reminders and automated suggestions to help you maintain regular 1-on-1 meetings. If these notifications are no longer needed or your meeting cadence is already well established, you can easily adjust or disable them to better fit your workflow.
What Is the Difference Between Meeting Reminders and Weekly Suggestions?
1-on-1 meeting reminders help participants prepare for upcoming meetings. Teamflect sends a reminder 24 hours before a detected 1-on-1 meeting through Microsoft Teams and email.
Weekly 1-on-1 suggestions encourage managers to schedule a check-in when no 1-on-1 meeting has been detected within the preferred timeframe. These suggestions are delivered through the Teamflect bot in Microsoft Teams.
The preferred timeframe determines how long can pass without a detected 1-on-1 before a suggestion is triggered. You can configure your preferred meeting frequency in My Settings, while administrators can also configure the organization's preferred frequency for manager–direct report meetings.
For more information, you can check out:
How to Disable 1-on-1 Notifications
Step 1: Open Your Settings
Click on your Profile photo on the top-right portion of the Teamflect app and select "My settings".
Step 2: On the My settings tab, scroll down to the Notifications
Find the toggle next to the Meetings module.
Switch the toggle off to disable all meeting-related notifications.
You have two options:
Turn off the Meetings toggle: Disables all meeting-related notifications, including 1-on-1 meeting reminders and weekly suggestions.
Keep the Meetings toggle on: Allows you to choose whether to receive 1-on-1 meeting reminders, weekly 1-on-1 suggestions, or both.
What Happens When Each Setting Is Enabled or Disabled?
Setting | Enabled (ON) | Disabled (OFF) |
Meetings (master toggle) | Meeting-related notifications can be delivered according to your individual notification preferences. | All meeting-related notifications are disabled, including 1-on-1 reminders and weekly suggestions. |
1-on-1 meeting reminders | You receive a reminder 24 hours before a detected 1-on-1 meeting through Microsoft Teams and email. | You no longer receive these automated meeting reminders. |
Weekly 1-on-1 suggestions | You receive prompts through the Teamflect bot in Microsoft Teams when a 1-on-1 has not been detected within the applicable preferred timeframe. | You no longer receive these automated meeting You have two options: |
🚨Important: The master Meetings toggle takes precedence over the individual notification options. If the master toggle is OFF, you will not receive meeting-related notifications even if an individual option remains enabled.
Turning off these notifications does not prevent you from scheduling or conducting 1-on-1 meetings manually.
HR-Focused Use Cases
1. Reduce Alert Fatigue for Seasoned Managers
Experienced managers with established 1-on-1 cadences may prefer to mute reminders while still tracking meeting outcomes.
2. Temporary Leave or Transition
Employees on extended leave or changing roles can pause suggestions while maintaining calendar sync.
3. Customizing Engagement for High Autonomy Teams
HR can offer flexibility to teams that prefer self-driven check-ins without automated nudges.
Final Thoughts
Teamflect's meeting reminders and suggestions help users maintain consistent communication, but not everyone needs the same level of prompting. By adjusting the master Meetings toggle and individual notification options, you can choose which automated reminders and suggestions you receive while continuing to use Teamflect's meeting features.