Teamflect allows you to define how frequently you'd like to meet with your direct reports or focus people. By setting a preferred cadence, you ensure consistent communication and prevent long gaps between meaningful check-ins.
If no 1-on-1 is detected in your calendar within the selected interval, Teamflect will automatically send reminders to help you stay on track.
How to Set Your 1-on-1 Frequency
Step 1: Go to User Settings
Click on the Profile Picture located at the top right corner of the Teamflect app and click "My Settings"
Step 2: Set Your Frequency
Locate the 1-on-1 Frequency option and choose your preferred interval from the dropdown menu (e.g., Weekly, Bi-weekly, Monthly).
Once saved, Teamflect will begin tracking your calendar and will remind you if a meeting hasn’t been scheduled within the selected timeframe.
Additional Notes:
You can set a different frequency for your direct reports and focus people if needed.
The minimum value is weekly, and you can extend it to a maximum of 12 weeks depending on your role and responsibilities.
HR-Focused Use Cases
1. Encourage Leadership Discipline
HR can encourage leaders to set a bi-weekly minimum for direct reports to maintain consistent engagement.
2. Detect Managerial Gaps
When frequency is set but meetings are skipped, HR can use this data to surface possible gaps in coaching or support.
3. Support High-Touch Roles
For roles like new hires, probationary employees, or underperformers, you can set more frequent intervals to enable tighter feedback loops.
Final Thoughts
Setting a preferred 1-on-1 frequency in Teamflect is a simple but powerful habit that promotes regular, structured communication. Whether you're a manager, mentor, or project lead, this feature helps ensure your meetings don’t fall through the cracks — even in busy weeks.
Encourage all people managers to review and update their frequency settings to reflect their leadership expectations and team needs.