Teamflect allows you to set your preferred frequency for 1-on-1 meetings with your direct reports and focus people. This helps you maintain regular check-ins and receive reminders when a meeting hasn't been detected within your preferred timeframe.
This guide explains how to configure your preferred meeting frequency, how the setting works alongside your organization's meeting frequency settings, and where you'll receive reminders and suggestions.
How to Set Your Preferred 1-on-1 Meeting Frequency
Step 1: Go to User Settings
Open the Teamflect app.
Click your profile picture in the top-right corner.
Select My Settings.
Step 2: Find the Meeting Frequency Setting
Under General Settings, locate Desired 1-on-1 frequency with direct reports.
Step 2: Set Your Frequency
Under General Settings, locate Desired 1-on-1 frequency with direct reports.
Once saved, Teamflect will begin tracking your calendar and will remind you if a meeting hasn’t been scheduled within the selected timeframe.
Step 3: Choose Your Preferred Frequency
Select your desired meeting interval from the dropdown menu. The maximum frequency set by your company is displayed beneath the dropdown. Your selection is limited by the maximum frequency configured by your administrator.
Example: If your administrator sets the maximum frequency to 2 weeks, you cannot select a less frequent interval, such as every 4 weeks.
How Does the Administrator-Defined Maximum Frequency Work?
Teamflect Admins can configure the maximum allowed 1-on-1 frequency in the Admin Center. This setting determines the least frequent meeting interval users can select for meetings with their direct reports.
Setting | Purpose |
Administrator-defined maximum frequency | Limits the meeting intervals available to users. |
User's desired frequency | Allows users to choose their preferred meeting interval within the limit set by their organization. |
For example, if the administrator sets the maximum frequency to every 2 weeks, users can select an interval of 2 weeks or a more frequent option, if available. They cannot select a less frequent interval, such as every 4 weeks.
You can see your organization's configured limit directly beneath the frequency dropdown in My Settings.
For administrator setup instructions, see How to Change the Preferred 1-on-1 Frequency Between Managers and Direct Reports.
HR-Focused Use Cases
1. Encourage Leadership Discipline
HR can encourage leaders to set a bi-weekly minimum for direct reports to maintain consistent engagement.
2. Detect Managerial Gaps
When frequency is set but meetings are skipped, HR can use this data to surface possible gaps in coaching or support.
3. Support High-Touch Roles
For roles like new hires, probationary employees, or underperformers, you can set more frequent intervals to enable tighter feedback loops.
Final Thoughts
Setting a preferred 1-on-1 frequency in Teamflect is a simple but powerful habit that promotes regular, structured communication. Whether you're a manager, mentor, or project lead, this feature helps ensure your meetings don’t fall through the cracks — even in busy weeks.
Encourage all people managers to review and update their frequency settings to reflect their leadership expectations and team needs.