Teamflect allows admins to define a preferred 1-on-1 frequency between managers and their direct reports. This setting ensures timely and consistent check-ins by triggering reminders when too much time has passed since the last detected 1-on-1.

By configuring this setting, you establish the maximum acceptable gap (in weeks) between two 1-on-1 meetings. If that limit is exceeded, managers will receive automatic meeting suggestion notifications.

Step 1: Access the 1-on-1 Settings

Step 2: Find the Frequency Setting

Step 3: Select a Frequency Value

Example: If you set 4 weeks and no 1-on-1 is detected between a manager and their direct report for 4+ weeks, the manager will receive a suggestion notification to schedule a meeting.

Reinforcing Continuous Performance Conversations

By setting a bi-weekly cadence, HR ensures that employees and managers are having frequent check-ins aligned with agile performance management practices.

Boosting Engagement in Distributed Teams

In hybrid or remote environments, HR sets a 3-week frequency to encourage regular 1-on-1s that support well-being and alignment.

Supporting New Manager Routines

New managers often struggle with rhythm. Setting this reminder helps them build the habit of having structured conversations with their reports.

Setting a preferred 1-on-1 frequency is a simple but impactful way to promote consistency, accountability, and engagement across teams. By leveraging Teamflect’s automated reminders, HR can foster a coaching culture and ensure managers stay connected to their people.

To revise the frequency later, simply return to the same Admin Center section.