Teamflect allows admins to define a preferred 1-on-1 frequency between managers and their direct reports. This setting ensures timely and consistent check-ins by triggering reminders when too much time has passed since the last detected 1-on-1.
By configuring this setting, you establish the maximum acceptable gap (in weeks) between two 1-on-1 meetings. If that limit is exceeded, managers will receive automatic meeting suggestion notifications.
How to Set the Preferred 1-on-1 Frequency
Step 1: Access the 1-on-1 Settings
Navigate to: https://admin.teamflect.com
Ensure you're logged in with admin privileges
Step 2: Find the Frequency Setting
Under the “Meetings” section, locate:
“Preferred 1-on-1 frequency between managers and direct reports”
Step 3: Select a Frequency Value
Choose your organization's preferred interval, such as every 2 weeks or every 4 weeks.
The selected frequency determines the maximum number of weeks allowed between two detected 1-on-1 meetings before a suggestion is sent.
Example: If the frequency is set to 4 weeks and Teamflect has not detected a 1-on-1 between a manager and their direct report for 4 or more weeks, the manager will receive a suggestion to schedule a meeting.
Setting | Purpose |
Admin setting: Preferred 1-on-1 frequency between managers and direct reports | Defines the organization-level frequency threshold for prompting managers to schedule 1-on-1 meetings with their direct reports. |
Allows managers to select their preferred meeting interval for direct reports and focus people, according to their role and needs in the Teamflect app settings. |
How Does Teamflect Detect 1-on-1 Meetings?
Teamflect identifies 1-on-1 meetings by syncing with the user's Microsoft Outlook calendar. A calendar event with exactly two participants is classified as a 1-on-1 meeting.
This means that a meeting does not necessarily need to be created directly in Teamflect to be detected. However, it must be available through the connected calendar and meet Teamflect's identification criteria.
For more details, see How Can Teamflect Identify My 1-on-1 Meetings?.
HR-Focused Use Cases
Reinforcing Continuous Performance Conversations
By setting a bi-weekly cadence, HR ensures that employees and managers are having frequent check-ins aligned with agile performance management practices.
Boosting Engagement in Distributed Teams
In hybrid or remote environments, HR sets a 3-week frequency to encourage regular 1-on-1s that support well-being and alignment.
Supporting New Manager Routines
New managers often struggle with rhythm. Setting this reminder helps them build the habit of having structured conversations with their reports.
Final Thoughts
Setting a preferred 1-on-1 frequency is a simple but impactful way to promote consistency, accountability, and engagement across teams. By leveraging Teamflect’s automated reminders, HR can foster a coaching culture and ensure managers stay connected to their people.
To revise the frequency later, simply return to the same Admin Center section.