How to Enable 1-on-1 Meeting Filtering by Keyword List

Teamflect allows administrators to further customize the Meetings module by filtering one-on-one meetings based on keywords in the meeting title. By specifying which meeting titles should be included, you can reduce clutter from unrelated calendar events and ensure users only see meetings that are relevant to performance management, coaching, development discussions, and other recurring one-on-one conversations. This helps create a cleaner, more focused meeting experience across your organization.

Here you can see the "Filter 1-on-1 meetings by keywords in meeting title" button.

✅ Once saved, only 1-on-1 meetings containing at least one of these keywords in the title will appear in users’ Teamflect calendars.
✅ End-users will see a tooltip in the Meetings module explaining which keywords are being applied.

1. Maintain Focus on Development-Oriented Conversations

Filter out administrative or irrelevant 1-on-1s (e.g., “IT Access”, “Office Tour”) and show only those with titles like “Growth Plan” or “Feedback Session” — ensuring performance discussions are prioritized.

2. Standardize Meeting Naming Across the Org

Encourage consistency by defining clear keyword patterns (e.g., “1:1 Weekly”, “Mentoring”) that will be recognized and shown in Teamflect — helping HR monitor engagement quality.

3. Enable Audit-Ready Visibility for HR Reviews

Surface only those meetings that align with employee development frameworks, making it easier for HR to validate whether managers are conducting meaningful 1-on-1s.

The 1-on-1 meeting keyword filter in Teamflect is a subtle yet powerful tool for curating meeting visibility and ensuring quality interactions are recognized. By setting clear keyword standards and enabling this filter, admins and HR teams can reinforce performance-focused conversations and reduce noise in the system.

To modify keywords later, simply return to the same setting in the Admin Center.