Overview
The 1-on-1 Meetings report provides visibility into how often these sessions take place, who participates, and the overall trends that emerge over time. By tracking frequency and engagement, managers and teams can identify patterns in communication, ensure consistency in employee check-ins, and spot opportunities to strengthen collaboration. These insights help organizations maintain healthy manager-employee relationships, foster accountability, and measure the effectiveness of regular touchpoints.
How to Access Goal Reports
Go to your Admin Center > Reports: https://admin.teamflect.com/#/reports
Select 1-on-1's.
Filtering your Data
Apply filters to narrow down and highlight the specific details you want to view in your 1-on-1 Report.
You can filter Goals by:
Filter | Description |
Period | Narrow results to a specific timeframe (e.g., quarterly, custom) to analyze meeting frequency and trends over time. |
Location | View meeting data based on office or site location, helping identify engagement patterns across different teams or branches. |
Country | Segment reports by country to compare participation and consistency across regions. |
User Attributes | Filter by employee details such as role, department, or manager to gain deeper insights into meeting dynamics and participation. |
1-on-1's Report Sections
1. 1-on-1 Meetings Overview
This section provides detailed insights into the frequency and participation of 1-on-1 meetings across your organization. The report displays:
Monthly trends: A timeline showing the total number of meetings alongside the average number of 1-on-1s per user, helping you spot fluctuations and long-term patterns.
Engagement metrics: Key statistics such as weekly and monthly averages of 1-on-1s per user, offering a quick snapshot of consistency and employee-manager interaction levels.
Participation analysis: Data points highlight how actively users are engaging in these meetings, making it easier to identify dips, recoveries, and stable periods.
By combining these metrics, the report helps managers and HR teams evaluate meeting effectiveness, ensure regular employee check-ins, and strengthen communication across teams.
2. 1-on-1 Meetings Between Managers/Direct Reports
This section highlights the consistency and quality of manager-direct report interactions. It combines meeting history, scheduling, and participation data with indicators of structure, such as tasks and talking points. By surfacing both frequency and content, the report helps organizations evaluate how effectively 1-on-1s support employee development and engagement.
Meeting history and scheduling: Track number of meetings, last session, days since, and next scheduled.
Meeting details: See manager, direct report, date, and subject for each session.
Engagement indicators: Gauge the percentage of meetings with tasks or talking points.
3. 1-on-1 Meetings Between Managers/Direct Reports
This report highlights the interactions between a selected focus person and their colleagues. It provides visibility into meeting frequency, the timing of past and upcoming sessions, and participation details. Alongside counts of meetings and days since the last check-in, the dashboard surfaces whether talking points or tasks are included, helping assess both consistency and structure.
4. Check-In Reports Overview
This section provides insights into employee check-ins and the feedback gathered during these sessions. It highlights average check-ins per meeting, identifies the highest- and lowest-rated questions, and tracks answer scores for rating-type questions over time. The line graph shows trends in responses, making it easy to spot shifts in sentiment or engagement. Summary statistics, such as overall averages, help contextualize these results. A supporting table lists the check-in templates used, including the type of questions (free text, multiple choice, rating) and their content, giving visibility into the structure and focus of each check-in. Together, these metrics allow organizations to evaluate the effectiveness of check-ins, monitor employee sentiment, and refine the questions used to drive meaningful conversations.
Frequently Asked Questions
Q: How can I actively use the filters to narrow down data about the 1-on-1 meetings?
✅ You can apply filters such as Period, Location, Country, and User Attributes to refine the data shown in the reports. This allows you to focus on specific timeframes, regions, or employee groups, making it easier to compare trends and identify engagement patterns across different teams or offices.
Q: What about determining the users without 1-on-1's?
✅ The reports include a dedicated section that highlights users who have not participated in any 1-on-1 meetings during the selected period. This helps managers and HR teams quickly identify individuals who may be missing regular check-ins and take action to ensure consistent communication and support.
Use Cases
1. Monitoring Manager-Employee Engagement HR teams can use the 1-on-1 reports to track how consistently managers meet with their direct reports. By reviewing frequency, participation, and whether meetings include tasks or talking points, organizations can identify managers who may need support in maintaining regular, structured check-ins.
2. Identifying Trends in Employee Sentiment Check-in reports highlight average scores for rating-type questions over time, making it easy to spot shifts in employee sentiment. For example, if “feeling supported by your manager/team” consistently scores low, leaders can take proactive steps to address gaps in communication or support.
3. Comparing Engagement Across Teams or Locations Filters such as Period, Location, Country, and User Attributes allow organizations to compare meeting and check-in patterns across different offices, departments, or roles. This helps uncover regional or team-specific trends and ensures that engagement practices are consistent across the company.