Teamflect supports users who don't have a Microsoft work account. If you've been invited to Teamflect as a non-Microsoft user, you can sign in through the Teamflect web app using the login credentials provided in your invitation email.
While you can use Teamflect's core features, some integrations and experiences that require a Microsoft account won't be available.
❗If you are a Teamflect Admin and would like to know how to invite non-Microsoft users to Teamflect, you can check: 🔗How Can I Add Non-Microsoft Users to Teamflect?
How Are Non-Microsoft Users Invited to Teamflect?
When your administrator adds you to Teamflect as a non-Microsoft user, you'll receive an email with your login credentials.
Your invitation email includes the following information:
Login URL: The link to access Teamflect.
Username: Your assigned Teamflect username.
Temporary password: The password provided for your initial login.
How to Log In to Teamflect as a Non-Microsoft User
Follow these steps to access your Teamflect account:
Open the Teamflect login page using the link provided in your invitation email.
On the welcome page, select Sign in here under the message asking whether you have an existing Teamflect account with a username or non-Microsoft email.
Enter your Teamflect username or email address and password using the credentials provided in your invitation email.
Follow any additional prompts displayed during the sign-in process to access your account.
📌Note: Do not select Sign in with Microsoft. This option is intended for users signing in with a Microsoft work account.
🔐 Upon your first sign in, you will also be asked to update your temporary password:
What Can I Do in Teamflect as a Non-Microsoft User?
Non-Microsoft users can access Teamflect's core features through the web app using their Teamflect login credentials. However, the sign-in process, available access points, and notifications differ from those available to Microsoft users.
Access and Login Differences
Feature | Microsoft users | Non-Microsoft users |
Login method | Sign in using a Microsoft work account. | Sign in using their Teamflect username or email address and password. |
Web app access | Can access Teamflect through the web app. | Can access Teamflect through the web app. |
Microsoft Teams access | Can access Teamflect through the Microsoft Teams app. | Cannot access Teamflect through Microsoft Teams. |
In-app notifications | Can receive notifications through the notification bell in the Teamflect web app. | Can receive notifications through the notification bell in the Teamflect web app. |
Email notifications | May receive email notifications, depending on their organization's configuration. | May receive email notifications, if enabled by their administrator. |
Microsoft 365 integrations | Can use supported integrations with Microsoft services, depending on the module and organization settings. | Cannot use integrations that require a Microsoft account, such as Microsoft Planner, Microsoft To Do, and supported Microsoft-connected goal integrations. |
📌 Note: The notifications you receive depend on your organization's configuration and the notification settings available to you.
Module Availability and Differences
Module | What non-Microsoft users can do | Limitations |
Goals | Create, view, update, and comment on goals through the web app. | Cannot connect goals to Microsoft Planner, Excel, or Power BI. |
Tasks | Create, receive, view, and complete Teamflect tasks. | Cannot synchronize tasks with Microsoft Planner or Microsoft To Do. |
Meetings | Use meeting pages to manage agendas, talking points, action items, and notes. | Outlook calendar synchronization and Microsoft Teams-dependent meeting experiences aren't available. |
Reviews | Complete assigned self-reviews, manager assessments, and other review activities. | Cannot access/open Reviews through Microsoft Teams. |
Surveys | Access and respond to surveys through the web app. | Cannot access surveys through the Microsoft Teams app. |
Feedback | Request, give, and receive feedback through the web app. | Cannot access Feedback through the Microsoft Teams app. |
Recognitions | Send and receive recognitions through the web app. | Cannot access Recognitions through the Microsoft Teams app. |
Notes | View and add notes through the web app, including supported meeting-related notes. | View and add notes through the web app, including supported meeting-related notes. |
🚨 Important: Your access to individual modules and features may depend on your organization's Teamflect configuration and permissions.
What Should I Know About Microsoft Integrations?
Some Teamflect features connect to Microsoft 365 services and require a Microsoft account. As a non-Microsoft user, you won't be able to use these integrations.
Microsoft Teams: Access Teamflect through the Teams app and use Teams-dependent experiences.
Outlook Calendar: Synchronize your calendar with Teamflect meetings.
Microsoft Planner (To Do): Connect or synchronize tasks with Microsoft task management tools.
Excel and Power BI: Connect goals to supported Microsoft data sources.
You can continue using the corresponding Teamflect features through the web app where available, even if the Microsoft integration isn't supported for your account.
What should I do if I can't log in?
First, make sure you're using the Sign in here option for existing Teamflect accounts rather than Sign in with Microsoft.
Check that you're entering the correct username or email address and password from your invitation email.
You can also reset your password using the following steps:
Log in using the Sign in here option
Enter the email address associated with your Teamflect account
Click on Forget password to prompt a password reset
Confirm the email address the reset email will be sent to
Enter the verification code to be prompted the password reset
Enter and re-type your new password
You can also reach out to your Teamflect Admin to help you reset your account.
Use Cases
Even without a Microsoft work account, you can participate in many of your organization's HR processes through the Teamflect web app. Here are some examples of how you can use Teamflect in your day-to-day work.
1. Managing Performance Review Cycles
Scenario: Your organization is conducting an annual performance review, and you're required to evaluate your performance, reflect on your achievements, and identify areas for improvement.
How Teamflect helps: You can access your assigned review through the web app, complete your self-review, answer the review questions, and submit your responses. Depending on your role, you may also be asked to evaluate a colleague or direct report as part of the review cycle.
How non-Microsoft users can participate: You can complete the review activities assigned to you through the Teamflect web app without needing to access Teamflect through Microsoft Teams.
2. Requesting and Providing Employee Feedback
Scenario: You want to gather input from colleagues about your recent project, or your manager asks you to provide feedback to support a teammate's professional development.
How Teamflect helps: You can use the Feedback module to request feedback from colleagues, provide feedback to others, and review feedback shared with you. This helps employees and managers exchange constructive input and identify opportunities for improvement.
How non-Microsoft users can participate: You can request, give, and receive feedback through the web app, subject to your organization's feedback settings and permissions.
3. Recognizing Employee Contributions
Scenario: A colleague has gone above and beyond to help complete a project, support a teammate, or demonstrate one of your organization's core values. You want to acknowledge their contribution.
How Teamflect helps: You can use the Recognitions module to send recognition to colleagues and celebrate their achievements. You can also receive recognition from other team members, helping encourage appreciation and reinforce positive workplace behaviors.
How non-Microsoft users can participate: You can send and receive recognitions through the web app without using Microsoft Teams.
4. Setting Goals and Tracking Professional Development
Scenario: At the beginning of a new quarter, you and your manager agree on objectives to improve your performance, develop new skills, or contribute to a department initiative. You need a way to track your progress throughout the quarter.
How Teamflect helps: You can use the Goals module to create and update goals, monitor progress, and add comments as you work toward your objectives. You can also use your goals to keep track of professional development priorities and discuss progress with your manager.
How non-Microsoft users can participate: You can manage your goals and update progress manually through the web app. However, integrations that connect goals to Microsoft Planner, Excel, or Power BI aren't available to non-Microsoft users.