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The News Feed is a great feature to keep everyone in the loop. In this guide, you will learn how to set it up and how your users will be able to interact with company news in a single interface.
Functionality: Centralizes the latest company updates and announcements in a single, easily accessible location on your intranet.
Benefit: Ensures that all employees stay informed about important organizational news, fostering a well-informed workplace culture.
News Feed Configuration
1. Access the Admin Center:
Open your browser and visit the Teamflect Admin Center: https://admin.teamflect.com/#/intranet.
2. Activate the News Feed:
Locate the ''Intranet'' section of the left menu in your admin center.
Look for the "Enable news feed" option and toggle it on to activate the News Feed feature.
3. Edit News Items:
Click on "edit news items" to manage the announcements you wish to share with your employees.
This action will take you to the page where you can oversee your news content.
4. Create a News Post:
To add a new announcement, click the "Create news post" button located at the top right of the page.
You can also review drafts or unpublished items that are already prepared but not yet shared.
5. Using the News Editing Interface:
Upon selecting to create a new post, you will be directed to the editing interface where you can compose your announcement.
Enter the necessary details:
News Title (Required)
Start by giving your News item a compelling title. This should be concise yet descriptive, effectively capturing the essence of your announcement. The title is the first thing your users will see, so make sure it grabs their attention and clearly reflects the content.
Image (Required):
An image can significantly enhance your message, making it more engaging and visually appealing. Select an image that aligns with your announcement. For best results, choose high-quality images that are relevant to the content of your News item.
Content (Optional):
While optional, adding detailed content to your News item can provide valuable context or additional information. This can be a brief description, a full article, or anything in between. Use this space to engage your readers and provide all the necessary details about your announcement.
Target Group
Determine who should see your News item. Teamflect allows you to target specific groups within your organization, ensuring that the information reaches the appropriate audience. You can select groups based on role, department, location, or any custom parameters you have set up in your system.
Available options are as follows:
Every Teamflect user
Selected users or MS Teams groups
Filter users by attributes
Send notification
Deciding whether to notify your target group about the News item is crucial for ensuring it receives the necessary attention. You have multiple notification options based on your organization's preferences and the urgency of the announcement:
Email: Choose this option to send a notification directly to the users' email addresses. This method is effective for ensuring that the information reaches those who may not frequently check the platform.
Teams: If your organization uses Microsoft Teams, you can send a notification through this channel. This is ideal for immediate attention, especially if Teams is actively used for daily communications.
Both Email and Teams: You can opt to send notifications through both channels to maximize reach and ensure that all targeted recipients are informed.
Do Not Send: If the information is not urgent or if you prefer to minimize disruptions, you may choose not to send any notifications. The News item will still be available on the platform for users to view at their convenience.
6. Save as Draft or Publish Your News:
If the post isn't ready to go live, click "save as draft" to save your work without publishing.
When you're ready to share the news with your organization, click "save and publish".
If you'd like to, you may also change the order of your news:
7. End-User View:
After it's published, it will be available to your users within the app, in the ''My Organization'' section, and they can view the content by clicking on the news:
Beneficial Use Cases
1. Company-wide Announcements:
Use Case: Quickly disseminate critical information such as policy updates, health advisories, or changes in company operations.
Benefit: Ensures that all employees receive important updates simultaneously, reducing the risk of misinformation or communication gaps.
2. Event Notifications:
Use Case: Announce upcoming company events like town halls, webinars, or social gatherings to encourage participation.
Benefit: Increases the visibility of company events and improves attendance rates, fostering a more connected and interactive company culture.
3. Training and Development Opportunities:
Use Case: Share information about new training programs, e-learning modules, and professional development opportunities.
Benefit: It promotes continuous learning and professional growth, making it easy for employees to access and engage with developmental resources.
4. HR Policy Updates:
Use Case: Inform staff about updates to HR policies, benefits changes, or compliance requirements.
Benefit: Keeps the workforce informed about their rights and responsibilities, ensuring compliance and alignment with organizational standards and legal requirements.
5. Health and Safety Guidelines:
Use Case: Post updates related to workplace safety, health tips, and guidelines, especially relevant during health crises like a pandemic.
Benefit: Helps maintain a safe working environment by ensuring that all employees are aware of and adhere to health and safety protocols.