In the dynamic field of Human Resources, timely and effective communication is essential. Providing direct links or QR codes to reviews helps enhance transparency and foster greater engagement within the organization.
This article outlines a clear process for sharing direct links or QR codes, along with practical use cases to support their implementation.
Step-by-Step Guide
1. Access the Module
Navigate to the Reviews module in your Admin Center. This is where all your cycles are managed.
2. Select the Cycle
Click on Review Cycles. This will display all review cycles associated with your organization. Identify and select the specific cycle you wish to share from the list of available cycles.
3. Choose Your Sharing Option
Click on the ‘Share’ button.
Choose to either create a direct link or generate a QR code. Both options facilitate easy access to the cycle for your intended audience.
Distribute and Communicate
For a direct link: Click ‘Copy link’ to the clipboard and paste it into your internal communication tools (like emails, intranet pages, or chat groups).
For a QR code: Click ‘Download’ to save the QR code image. This can be printed or included in digital newsletters, notice boards, etc.
Important Note
If an end-user is not a participant in the review cycle, sharing the link will not grant them access. They will encounter a "Review/Survey not found" error when attempting to open it.
To ensure they can access the review, add them as reviewees within the cycle first. For detailed steps, refer to this article: How can I see and update reviewees that are added in a review cycle?
Beneficial Use Cases
1. Instant Access for Participants
Generate a QR code for each review cycle and share it in meeting invites or on digital notice boards, enabling participants to access their review documents instantly before discussions or feedback sessions.
2. Ease of Participation in Remote Settings
Distribute direct links through email or chat platforms, allowing remote employees to access and complete their performance reviews seamlessly from any location.
3. Streamlined Group Reviews
Use QR codes in group settings like workshops or large team meetings to allow multiple employees to access relevant review forms simultaneously, promoting efficiency.