Overview
In Teamflect, data visibility is carefully designed to protect employee privacy while still promoting collaboration and transparency where appropriate.
Regular end-users (non-managers and non-admins) have restricted access to others’ profiles.
They can only view public or interaction-based information — never private performance data or feedback from others. This article outlines exactly what a regular end-user can and cannot see on another end-user’s Teamflect profile.
What Data Can a Regular End-User See?
Regular end-users can only see specific data types, which are generally public or related to their direct interactions with the other user.
Summary of Access Rights:
Public Information: Basic user details like Job Title, Email, and Public Goals are visible to all users.
Private Data: Private Goals, Recognitions, Feedback, and Notes taken by others are not accessible.
Interaction-Specific Data: Users can view 1-on-1 Meetings, shared tasks, and feedback they've given to others.
Here's a breakdown of each module or functionality and the data visibility:
Item / Module | Visible to Regular End-User? | Notes |
Job Title & Email | ✅ Yes | Basic information visible to all users |
Public Goals | ✅ Yes | Only goals marked as “public” are viewable |
Private Goals | ❌ No | Hidden from everyone except the creator, manager, and admins |
1-on-1 Meetings (with the user) | ✅ Yes | Only meetings involving both users |
Tasks (shared between users) | ✅ Yes | Shared or co-assigned tasks are visible |
Tasks Assigned to the User Individually | ❌ No | Hidden unless assigned jointly |
Reviews | ❌ No | Confidential and only visible to review participants |
Surveys | ❌ No | Survey responses are always private |
Feedback (you gave to them) | ✅ Yes | Only feedback you personally submitted |
Feedback from Others | ❌ No | Hidden to maintain privacy |
Recognitions (Public) | ✅ Yes | Company-wide recognitions are visible |
Recognitions (Private) | ❌ No | Visible only to sender, receiver, and admins |
Notes (you took about them) | ✅ Yes | Visible to you within the Notes module |
Notes by Others (about the same user) | ❌ No | Private to the note-taker |
Shared Notes (from Meetings) | ✅ Yes | Visible to meeting participants only |
Private Notes (from Meetings) | ❌ No | Visible only to the note-taker |
User & Role Info (set visible by admins) | ✅ Yes | Controlled by admin configuration |
User & Role Info (set hidden by admins) | ❌ No | Not accessible |
9-Box Evaluations | ❌ No | Reserved for admin and leadership use |
Notes vs. Meetings — Visibility Clarification
Notes Module:
Notes between two users (User A and User B) are visible to both parties.
Notes created by a third user (User C) about another person remain private to the creator.
Meetings Module:
Shared Notes: visible to all meeting participants.
Private Notes: visible only to the person who wrote them.
🔐 Privacy Principle: Teamflect follows a least-privilege access model — employees only see what they need to collaborate effectively.
HR Use Cases
Maintaining Confidentiality in Reviews & Feedback
HR teams can reassure employees that feedback and performance reviews remain private, encouraging honest and constructive input.Transparency Without Overexposure
End-users can still view public recognitions, goals, and shared tasks — fostering collaboration while safeguarding sensitive information.Privacy-Compliant Audits
HR administrators can reference this structure when explaining or auditing visibility settings for compliance or data-protection purposes.
Final Thoughts
Understanding end-user visibility in Teamflect helps create a trust-based environment where data is protected, and collaboration remains efficient.
By defining clear privacy boundaries, Teamflect ensures every employee can engage confidently — knowing their personal information and performance data are always secure.