Instant 1‑on‑1s let you start meaningful conversations with your team members in real time, right when they matter most. Whether you’re addressing immediate feedback, clarifying next steps, or checking in on progress, this feature makes it easy to launch a 1‑on‑1 on the fly without scheduling far in advance.
In this guide, you’ll learn how to initiate an Instant 1‑on‑1, understand key interface elements, and make the most of quick check‑ins to strengthen communication and support ongoing performance.
Here's how to initiate and manage Instant 1-on-1s:
1. Access the User Profile
Navigate to the relevant team member’s profile by using the "User Search" or the "My Team" tab on the Home page.
2. Initiate an Instant Meeting
On the user’s profile page, click the "+ New 1-on-1" button. In the pop-up that appears, select the option:
Instant 1-on-1 (Not synced with Outlook)
Choose the "Instant 1-on-1 (Not synced with Outlook)" option.
3. Set Up the Meeting
Define key meeting parameters:
Meeting Title
Duration
Talking points
Click "Start" to launch the meeting.
4. Conduct the Meeting
Once the Instant 1-on-1 launches, you can:
Add and organize talking points
Take shared or private notes
Create and assign tasks
Upload attachments
Give feedback or recognitions
Use engagement indicators
Add Check-ins for deeper insights
Utilizing Meeting Features
Once on the meeting page, utilize the various sections to set the agenda, take notes, assign tasks, upload attachments, send feedback and recognitions and select an engagement level for your direct report. You can also create new check-ins and add them to your instant meeting.
📌 Important Notes
No Calendar Clutter: Instant meetings are not synced to Outlook or Teams.
Meeting Record: All notes and check-ins are stored in the Notes module.
Visibility: The Instant 1-on-1 is visible on the other participant’s profile in Teamflect.
HR-Focused Use Cases:
Spontaneous Brainstorming
Launch quick idea-sharing sessions with individuals when inspiration strikes.Ad-Hoc Coaching or Training
Use for impromptu coaching or explaining a new tool or process.Conflict or Issue Resolution
Address emerging issues before they escalate with a fast, focused session.
Final Thoughts
Instant 1-on-1s in Teamflect help leaders and team members move faster — without waiting for scheduled calendar slots. Whether for coaching, quick alignment, or feedback, this feature empowers teams to act in real time while still benefiting from Teamflect’s structured meeting tools and documentation capabilities.