Overview
The minimum reporting group setting is designed to protect employee anonymity in surveys by ensuring that results are only displayed when a sufficient number of responses has been collected.
When enabled, survey results will remain hidden until the number of completed responses meets or exceeds the minimum threshold you define. This helps prevent responses from being traced back to individuals, especially in smaller teams.
How It Works
When configuring your survey under Visibility, you can enable the minimum reporting group option and set a required number of responses.
Once enabled, you define a minimum number of respondents
Survey results will only become visible after this threshold is reached
If the threshold is not met, results remain hidden or unavailable
This ensures that feedback is aggregated and cannot be linked to specific individuals.
How to Configure The Minimum Reporting Group in a Survey:
1. Head over to your Admin Center: https://admin.teamflect.com/
2. Click on your Survey Module > Survey Templates
3. Select the Survey template you want to update or create a new Survey Template:
4. Under the Visibility section of the Survey template, enable "Make answers anonymous" and "Enable minimum reporting group".
5. Enter the minimum reporting group you wish to set:
6. Click Save to apply the changes.
What Happens in Different Scenarios
1. When the threshold is met
Survey results become visible to permitted viewers (e.g., managers or admins)
Data is displayed in aggregated form
2. When the threshold is not met
Results are not shown
Responses are securely stored but remain hidden
📌Note: Minimum reporting group is only available for anonymous surveys.
Use Cases
1. Small Team Feedback Collection
In smaller teams, individual responses can be easier to identify. Setting a minimum reporting group ensures feedback remains anonymous until enough team members have participated.
2. Sensitive Surveys (e.g., Engagement or Management Feedback)
For surveys covering sensitive topics, such as leadership effectiveness or workplace satisfaction, this feature helps create a safe environment for honest responses.
3. Cross-Department Surveys
When gathering insights across multiple teams, you can ensure results are only shown once there is sufficient participation from each group, improving both anonymity and data quality.
Final Thoughts
The minimum reporting group feature is essential for building trust in your survey process. By ensuring results are only displayed when enough responses are collected, you protect employee privacy while maintaining the integrity and usefulness of your data.