Notification settings allow administrators to control how users receive updates from Teamflect. Admins can configure organization-wide notifications for goals, tasks, reviews, feedback, recognition, relationships, surveys, career activities, due dates, and birthdays.
Use these settings to keep users informed about important activities while avoiding unnecessary notifications.
Accessing Notification Settings
To access the Notification settings:
Go to Admin Center.
Select Settings.
Select Notifications.
From here, you can configure how notifications are delivered and which notification types are available to users.
General Notification Settings
The top section of the Notification settings page controls the overall notification experience.
Setting | Purpose | Use case |
Enable notifications for alternate emails | Allows users without email accounts to receive notifications through a designated contact email. | Enable this when some users need to receive Teamflect notifications through an alternate email address. |
Receive notifications via | Determines whether users receive notifications via Email, Teams, or Email & Teams. | Use this to define where users receive Teamflect notifications. |
Admin-locked | Prevents users from changing the selected organization-wide notification setting. | Use this when the organization requires a consistent notification configuration. |
Note: Notification settings apply to all users in your organization. Users can customize their personal notification preferences from My Settings unless a setting is admin-locked.
Instant Notifications
The Instant notifications tab contains notifications that can be sent when specific activities occur.
Each notification category can be enabled or disabled using its toggle. Administrators can also use the Admin-locked checkbox for individual notification types when users should not be able to change that preference.
Goals
Goal notifications keep users informed about changes and activity related to goals.
Notification | Purpose |
New Goal | Notifies users when a new goal is created for them. |
Comments on goals the user owns | Notifies goal owners about comments on their goals. |
Comments on goals the user created | Notifies goal creators about comments on goals they created. |
Goal closed | Notifies users when a goal is closed. |
Goal deleted | Notifies users when a goal is deleted. |
Direct report deleted a goal | Notifies managers when one of their direct reports deletes a goal. |
Manager edited direct report's goal | Notifies users when their manager edits their goal. |
A goal you created has been deleted | Notifies users when a goal they created is deleted. |
Goal check-in notifications | Sends notifications related to goal check-ins. |
Goal approval notifications | Sends notifications related to goal approval activities. |
Custom group notifications | Sends notifications related to custom goal groups. |
Tasks
Task notifications keep users informed about task assignments and updates.
Notification | Purpose |
New task assigned to user | Notifies a user when a new task is assigned to them. |
Task completed | Notifies relevant users when a task is completed. |
Mentions in comments | Notifies users when they are mentioned in a task comment. |
Comments on tasks the user owns | Notifies task owners about comments on their tasks. |
Comments on tasks the user created | Notifies task creators about comments on their tasks. |
Task due date changed | Notifies users when a task's due date changes. |
Reviews
Review notifications keep participants informed throughout the review process.
Notification | Purpose |
New review assigned | Notifies a user when a review is assigned to them. |
Reviewee submitted self-assessment | Notifies relevant users when a reviewee submits their self-assessment. |
Review submitted | Notifies relevant users when a review is submitted. |
Review finalized | Notifies relevant users when a review is finalized. |
Surveys
Notification | Purpose |
New survey assigned | Notifies users when a survey is assigned to them. |
Survey completed by direct report | Notifies managers when a direct report completes a survey. |
Feedback
Notification | Purpose |
New feedback/self-assessment request | Notifies users when they receive a new feedback or self-assessment request. |
Feedback/self-assessment request submitted | Notifies relevant users when a request has been submitted. |
Feedback received | Notifies users when they receive feedback. |
Direct report receives feedback | Notifies managers when their direct report receives feedback. |
Recognition
Notification | Purpose |
New recognition | Notifies users when they receive recognition. |
Direct report receives a new recognition | Notifies managers when a direct report receives recognition. |
User's recognition receives a comment | Notifies users when someone comments on their recognition. |
Relationships
Notification | Purpose |
Relationship request received | Notifies users when they receive a relationship request. |
Relationship request accepted | Notifies users when their relationship request is accepted. |
Relationship request rejected | Notifies users when their relationship request is rejected. |
New relationship assigned by admin | Notifies users when an administrator assigns a new relationship. |
Career
Notification | Purpose |
Succession plan notifications | Sends notifications related to succession planning activities. |
Due Date Reminder Notifications
The Due date reminder notifications tab allows administrators to configure reminders for activities approaching their due dates.
Reminders can be configured for:
Activity | Reminder recipient | Example configuration |
Review | Review participants based on the review stage | 10 days before the due date |
Feedback | Feedback provider | 7 days before the due date |
Survey | Assigned user | 5 days before the due date |
Task | Assigned user | 3 day before the due date |
You can use Add reminder to create additional reminders and configure whether they are sent before or after the due date.
Multiple reminders can be configured when users need more than one notification before an activity becomes due.
Birthday Notifications
The Birthday notifications tab controls birthday reminders between managers and their direct reports.
Notification | Purpose |
Birthday Reminders for Managers About Their Direct Reports | Sends managers a notification one day before their direct reports' birthdays. |
Birthday Reminders for Direct Reports About Their Manager | Sends direct reports a notification one day before their manager's birthday. |
Administrators can configure the time and time zone at which the notification is sent.
Recommended Configuration
Your notification configuration should reflect how your organization communicates important updates.
If you want to... | Consider configuring... |
Keep users informed about important activity | Enable relevant instant notifications |
Give users control over their notification preferences | Leave non-essential notifications unlocked |
Require specific notifications | Enable Admin-locked for those notifications |
Encourage users to complete tasks on time | Configure task due date reminders |
Keep reviews on schedule | Configure review due date reminders |
Encourage feedback completion | Configure feedback reminders |
Keep surveys on schedule | Configure survey reminders |
Make employees aware of upcoming birthdays | Enable the appropriate birthday reminders |
Support users without standard email accounts | Enable alternate email notifications |
Final Thoughts
Notification settings allow admins to tailor how Teamflect communicates important activities across the organization.
Review your instant notifications, due date reminders, birthday notifications, delivery methods, and admin-locked settings to make sure users receive the right information at the right time without creating unnecessary notification noise.
For best results, revisit these settings as your organization's processes and communication needs change.