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The Internal Job Board empowers employees to view and apply for open positions within the organization, enhancing internal career mobility and supporting talent retention. By offering growth opportunities, this functionality not only helps in reducing turnover but also boosts employee satisfaction.
Functionality: Enables employees to view and apply for available positions within the organization, supporting internal career mobility.
Benefit: Helps retain talent by offering growth opportunities within the company, reducing turnover, and improving employee satisfaction.
Preparation Steps:
Verify Employee Departments: Ensure that employee departmental information is accurate and up-to-date. Check this at Active Users Management.
Update Career Module: Confirm that job roles and titles are correctly listed within the 'Career' module. Update this list if necessary to reflect current organizational structures and roles at Roles (Job Titles).
Internal Job Board Configuration
1. Enable the Internal Job Board:
Navigate to the Intranet Settings in the Admin Center.
Toggle the feature by clicking the button on the right to activate the Internal Job Board.
2. Manage Job Posts:
Click on "Manage job posts" to begin creating or updating job listings.
You can review existing job postings or click on "Create new job post" to add a new vacancy.
On the same interface, you may also see the applications, and edit, close, or delete the job postings.
3. Create a New Job Post:
Select a Role: Choose a role from the dropdown menu, sourced directly from the 'Career' module’s Roles/Job Titles section.
Job Description: Enter a detailed description of the responsibilities and requirements.
Select a Department: Choose the department where the position is located from a list of all departments in your company.
Location: Specify the job location; this field is optional.
Reporting and HR Contacts: Select the manager/supervisor for the role in the 'Reports to' section and, if applicable, the HR contact by typing the name of an individual.
Job Post Status:
Active: Set the job post to be visible to all employees on the internal job listing.
Closed: Make the job post visible only to admins in the admin center.
4. Save and Publish the Job Post:
After entering all the necessary details, click 'Save' to publish the job posting.
Once saved, the job posting will appear on the 'My Organization' page (given the 'job post status' is active), accessible to all employees, fostering transparency and encouraging internal applications.
5. Managing Job Applications:
1. Access the Application Management Interface:
Navigate to the 'Internal Job Board' management section by visiting Internal Job Board Management in your Admin Center.
In this section, you can see all applicants consolidated in one place. This central view allows you to efficiently review each candidate's submission.
2. View Application Details:
For each applicant, you can view any application notes they might have left or documents they attached during the application process. This includes resumes, cover letters, or any other relevant materials.
Directly access detailed profiles of each applicant within Teamflect. These profiles may include comprehensive employee performance data such as Goals, Individual Development Plans (IDPs), Performance Reviews, 9-box Evaluations, and other relevant assessments or items.
3. Hiring Process Considerations:
While the hiring process itself might be conducted outside of Teamflect, using the Internal Job Board to manage applications can streamline the initial stages of candidate review and shortlisting. This integration helps in making preliminary decisions more efficient by providing all necessary information at your fingertips.
6. End-User View
Your employees can find and apply to internal job postings under the 'My Organization' section on the Home page.
This streamlined process allows them to apply with just a few clicks, and as an admin, you'll have full visibility into the entire application process.
Beneficial Use Cases
1. Employee Retention:
Use Case: The Internal Job Board is promoted as part of a broader employee retention strategy where employees see clear pathways for career advancement within the organization. This approach encourages employees to seek growth opportunities internally rather than looking elsewhere.
Benefit: Enhances employee satisfaction and loyalty by providing visible career progression opportunities, thus reducing turnover rates.
2. Talent Development:
Use Case: HR professionals use the job board to match employees with roles that require skills they are interested in developing, aligning with their Individual Development Plans (IDPs). This targeted approach helps in personalized career development.
Benefit: Supports tailored employee growth and skill acquisition, making the workforce more versatile and adaptable to changing business needs.
3. Diversity and Inclusion Initiatives:
Use Case: The job board is utilized to ensure that all open roles are visible to the entire organization, supporting diversity and inclusion by giving every employee an equal opportunity to apply.
Benefit: Promotes a more inclusive workplace culture where career opportunities are transparently available to everyone, supporting diversity goals.
4. Organizational Restructuring:
Use Case: During times of restructuring, the Internal Job Board helps communicate new roles or changes in the organization efficiently to employees. This can include roles in newly formed departments or changes in job scopes due to strategic shifts.
Benefit: Facilitates smoother transitions during organizational changes by keeping employees informed and engaged, thus minimizing disruptions.
5. Inter-departmental Mobility:
Use Case: Encourage cross-functional growth and understanding by facilitating applications to positions in different departments. Employees can explore roles that differ from their current specializations but align with their career interests or skills they wish to develop.
Benefit: Enhances inter-departmental collaboration and innovation, while also broadening the skill sets of the workforce.