Overview
Teamflect enables administrators to extend standard Microsoft 365 fields by adding custom user attributes. These allow organizations to better align employee profiles with their structure, culture, and reporting needs making it easier to track details like certifications and language skills while keeping HR data flexible and actionable.
Step-by-Step Guide
Step 1: Access the User Attributes Section
Log in to your Teamflect Admin Center.
Navigate to the Users menu.
Select User Attributes.
📌 Default Microsoft 365 attributes synced automatically include:
Job Title
Department
Country
Office Location
Employee Hire Date
Employee ID
Employee Type
Birthday
Mobile Phone
Step 2: Create a Custom User Attribute
Click Create new attribute, and toggle the 'Is active' on to activate it immediately.
Provide a label and (optional) description.
Adjust visibility settings:
Visible to everyone
Visible only to user, manager, and Teamflect administrator
Visible only to manager and Teamflect administrators
Visible to Teamflect administrator only
Hidden from everyone except admins
📌Note: For Employee ID and Employee Type, the default visibility setting will be NOT VISIBLE.
Allow Editing the Attribute in the App
This feature is included in the Professional Plan and can be trialed for 30 days, free of charge.
Click here to learn how to start a trial.
Use the “Allow this attribute to be edited in the app” toggle to control whether an attribute can be updated directly from user profiles.
Enabled – Users and/or managers can edit the attribute in the app.
Disabled – The attribute is view-only and cannot be edited in user profiles.
Click here to see how users can edit their attributes.
Choose a data type (number, text, date, currency, dropdown).
Select an icon for visual representation.
Click Submit to save.
💡 Tip: You can rearrange the order of user attributes on profiles by clicking the arrow icon next to each attribute.
Step 3: Manage Attributes for Active Users
Navigate to Active Users in the Users menu.
Click Edit next to a user’s name.
📌 For larger updates, see: How to bulk upload user attributes.
Important Notes:
Attributes synced from Microsoft 365 (e.g., Job Title, Department, Manager) are read-only in Teamflect.
These fields can only be edited if their data source is set to “Manual Input” in the Users Attributes Tab.
When an attribute’s data source is Microsoft 365, any changes must be made directly in Microsoft 365 — Teamflect will automatically sync and update the values.
When an attribute’s data source is Manual Input, the field becomes editable in Teamflect, and future Microsoft updates will not overwrite it.
To learn more about switching an attribute’s data source, visit this article.
HR Use Cases
Skill Profiling
Track employees’ specialized skills for project assignments, mentorship, or training.
Certification Tracking
Record certifications and qualifications for compliance and role suitability.
Performance Metrics
Add KPIs or performance measures directly to profiles for easier review tracking.
Project Assignment Preferences
Capture employee preferences to allocate projects strategically and boost engagement.
Language Proficiency
Record language skills to support global collaboration and targeted training.
Final Thoughts
Custom user attributes in Teamflect give HR and admins the flexibility to capture and manage the data that matters most to your organization. Whether it’s for compliance, performance tracking, or employee development, these attributes help create a more personalized and effective HR system.